Cover letter format and content advice tips
Wondering how to write a cover letter? Make sure you can answer “yes” to the questions on this checklist.
Many job seekers struggle with how to write a cover letter, as well as cover letter format, but this skill can be learned and perfected. The time and effort will pay off, because a great cover letter can increase your odds of getting a job interview.
These cover letter tips can help your job application standout. Make sure you can answer “yes” to the questions on this checklist:
- Does your cover letter have a strong opening paragraph, communicating your job target and key strengths within the first few lines of text?
- Does your cover letter conform to a standard business letter format? (See our cover letter examples.)
- Is your cover letter addressed to a specific individual, if the name is available?
- Does the body of your cover letter express how you would benefit the employer if you were hired?
- Do you avoid starting every sentence with “I” or “my” so you can focus more on the employer’s requirements and not your own?
- Do you demonstrate your expertise by using industry-specific language?
- Do you include examples of your accomplishments so employers can see you have a proven track record?
- Is the content engaging and relevant to hiring managers’ needs?
- Is the cover letter succinct, containing just enough information to entice the reader to review your resume?
- Did you include all information that was requested, such as a job reference number, employment availability date and salary requirements?
- Is the content unique? Did you avoid copying text from your resume verbatim?
- Does your cover letter sound genuine? Does it reflect your personality and make you seem likeable and approachable?
- Did you proofread your cover letter to ensure that it’s free of spelling, grammar, syntax and formatting errors?
- Does the writing style and design coordinate with the resume, such as by using the same font and layout style?
- Did you provide an easy way for employers to contact you, such as a direct phone line and email address?
- Does your cover letter end with a call to action, confidently requesting an interview?
- Did you remember to sign your letter if you’re mailing a hard copy?
Your cover letter is your opportunity to, succinctly, tell the employer why you are the best fit for the job. Think of it in terms of a personal marketing piece that augments your resume. A successful cover letter will convince a hiring manager that you are enough of a “fit” to for them to review your resume.
So here’s what every cover letter must cover:
- The Hello – Well duh, right? Of course you’re going to have some sort of salutation, but the point here is that you should do your research and get a name to send your letter to. Surf the company’s website, dig around LinkedIn, find someone you know at the company and ask them – really, do whatever it takes to send your letter and resume to a specific person. A hiring manager is going to pay much closer attention to a letter delivered directly to them addressed to Dear Mr. Stephens, rather than a “To Whom It May Concern” delivered with a pile of other similarly addressed letters.
- The Intro – Here’s where you must get their attention! In my old world of newspapers, this was called the lead – where you get across the who, what, where, when and why in such as way as to convince the reader to keep reading. The best way to do this is to quickly get across what it is you can do for them. So instead of just telling them the obvious in your intro paragraph – “I’m writing to apply to…”, instead use the intro to sell yourself – “Having designed 3 professional websites since graduating with a degree in web development last year, I am writing to express my interest in [Name of Position] with [Name of Company]. You will see on the enclosed resume that I have worked with top-tier eCommerce sites with challenges very similar to those of [Your Company].” Right away you’re telling them that you can help them with whatever problem they’re trying to solve by hiring for this position.
- The Proof – Now you need to back up that hard sell you just did in your intro. This paragraph should tie into your resume, but without being redundant. Give examples of relevant work you have done that directly tie to the types of competencies they are looking for. Again, be as succinct as possible – use a couple of bullets and only state examples that are relevant to the hiring company. It’s swell that you are an accomplished flamenco dancer, but if you can’t tie that talent specifically to the job (or you know for a fact that the hiring manager is a big fan), it’s best to leave it out.
- The Company – Show the hiring manager that you’ve done your research and understand the company’s goals and how your skills can help them be successful. You’ll need to go beyond the job description here – do some digging into the company website to get a better understanding of what makes them successful, where their competition lies, what they can do to lead their field. Sticking with the web developer example from above, one approach might look like this: “I’ve researched your company from a social media standpoint and see opportunities to close the gap between [your company] and [your top competitor]. This strategy worked well for me at my last site, increasing eCommerce traffic by 25%.”
- The Close – Keep it short and sweet. The key goal with your close is to quickly summarize what it is you bring to the table and why your particular skills will benefit the company. Close with a request to follow up at their convenience.
There’s a lot of territory to cover in 4 (5 max) paragraphs, but the good news is that once you’ve got one or two well-organized cover letters under your belt, future letters will be easy to pop off. Remember, the cover letter is the marketing piece that augments your resume. If you use your cover letter to specifically sell yourself for the position you are shooting for, you’ll show hiring managers that you’re worth taking a serious look at.